WAYFARERS (ICKENHAM) L.T.C. LTD
MINUTES OF THE ANNUAL GENERAL MEETING
SATURDAY 7th March 2009
Apologies for absence: Geoff Wootton, Viv Troughton, Vanessa Clarke, Liz Clarke, Stuart Heather.
Minutes of the last A.G.M. held on Saturday 1st March 2008
The minutes were agreed - proposed by Mary Hayes, seconded by Mary Bruce
Matters arising
No queries.
Chairman’s Report
I’m very sad to report that Mike Lynch an active and popular member of our club died last Wednesday. He was well known for his love & enthusiasm for sport especially football, he will be sadly missed. One minutes silence was held in his memory.
The highlight of the year was the installation of floodlights on courts 1-3. Thanks to Brian Adams, Ciarra & Kirsty for their successful application to the Youth Opportunity
Board whose grant covered the lights and installation.
Over the last year the clubhouse has generally been clean & tidy thanks to the efforts of the mid week ladies.
The bar is working well with bar cover on social sessions.
Social play is better attended and the season for American tournaments will soon begin.
Social events are poorly subscribed to and often have to be cancelled. It is these events that provide the club with much needed funds. Any ideas for possible future events would be greatly appreciated.
It has been decided to reduce the number of men’s teams from 6 to 4, the ladies teams to remain the same (4)
The juniors are very active and we run several teams of various ages organised by Mary Bruce.
Jim our club coach is organising new coaching sessions so please keep checking the board for details. Together with his assistants there has been a good response from juniors and intermediates.
In the future, finance permitting, we may re arrange the clubhouse and possibly re surface courts 1-3.
I would like to thank all the committee for their continuing support throughout the year.
Treasurer’s Report re Year End Accounts 30/9/2008
Apologies from Stuart our treasurer who unfortunately is unable to be here.
Financially the club is in a good position. Subscriptions are up, Ickenham Festival raised £1600 and the club auction thanks to Geoff Wootton raised £2500. However neither of these events are to be held in 2009.
The council lease has been reduced by £1200 and the gas meter which had not been read for some time has now shown a credit of £1000
Thank you to the mid week ladies for their kind donation.
The club therefore is showing a surplus.
Our application for charitable status was unfortunately turned down which means that at functions like the club auction we are unable to apply for gift aid top ups of 28p in the pound. This is due to the fact that the club is a limited company by guarantee which apparently goes against us. We will keep trying.
The club needs £35K to operate – subs bring in £25K leaving a shortfall of £10K
The bar takings are down by £5K due partly to bad weather where there is no play. A coffee machine has proved to be very popular.
Social events therefore are very important to top up our funds, please try and support the club and also any fund raising ideas greatly welcomed.
MH Question: Why are match fees less this year?
BA - Answer: There are still match fees outstanding that are still to come in.
I would like to thank Richard Stockford and Mike Walesby for checking the accounts.
Coaching Report
I would like to point out that the accounts show coaching fees of £2K. This figure relates to payments made prior to my taking over the coaching program.
Over the last few months membership has increased due to the success of the novice coaching programs which have been very popular. Junior nights have survived despite bad weather by incorporating indoor games where necessary.
In the spring I hope to run ‘specific shot’ clinics with video analysis on Sunday afternoons.
The highlight of the year was the installation of floodlights on courts 1-3. Many thanks to Brian Adams and Kirsty, Ciarra and Jack for their work in securing the grant.
Thanks also to Mary, Katherine and Suzanne for their help on junior nights.
We are still experiencing a shortage of girls but in the spring hope to hold an open day to attract more juniors and minis.
The ladies night has been well attended and is open to all.
The novice groups are increasing and hopefully will increase following a planned open day in the spring.
The increased interest in tennis during Wimbledon fortnight will I hope encourage people to pay and play subject to court availability.
I am working on specific winter and summer programs which will further contribute to the success of the club
Subscriptions
Subscriptions have been frozen for the coming year in line with the current economic climate. Members please note that in order to benefit from the reduced early payment scheme they must pay before March 31st –This date will be strictly adhered to.
Any Other Business
No questions
Election of Officers:
The following people were elected to form the committee for 2008/2009
Chairman – Vish Palasuntheram
Secretary – Kay Stockford
Treasurer – Stuart Heather
Men’s Vice Captain - Vacant
Ladies Vice Captain – Andrea Radford
Off Peak Rep – Vanessa Clarke & Liz Clarke
Membership Secretary – Jane Troughton
Maintenance Rep – Viv Troughton
Junior’s Rep – Mary Bruce/Katherine Grill
Ordinary Member –Suzanne Lovitt
Communications Officer – Brian Adams
Social and Fundraising - Vacant
Arthur Staines Trophy:
This was awarded to Gemma Lovitt for her progress on court and in training.
The meeting closed at 1715 hours
Approx 35 members present
KS: 12:03:2009